Team Assistant

• Skoltech is an international university and a major research center founded in 2011.
• Skoltech is included in the TOP-100 of the world's strongest young universities in the natural sciences (Nature Index).
• 1300+ employees (international team).
• 14 research centers (AI, oil and gas, neurotech, biotech, etc.).
• Best practices and expertise through international professional environment.

Responsibilities:

• Provide efficient and timely administrative support to team members;
• Keep time sheet for the assigned team to reflect business travel, sick leaves, vacation, etc. and interact closely with HR Administration Specialist on related issues;
• Assist in preparing, processing and following up on consultancy agreements for the consultants of the assigned team, and interact closely with HR Administration Specialist on related issues;
• Assist other team members in administrative matters and other related issues;
• Handle team correspondence (engage in correspondence as well as ensure that it is registered, filed and forwarded accordingly);
• Book domestic and international travel for the authorized trips using Company travel agents and / or contractors;
• Book transfers for the authorized trips using Company travel agents and / or contractors;
• Maintain calendars for respective team leaders;
• Process travel reporting of assigned team leaders and members if required;
• Provide support in organizing events held by the institute (conferences, forums, seminars). Arrange meetings including facilities and catering when required;
• Assist in producing reports, presentations and other documents as required by team leaders;
• Work in ERP and Directum information systems.

Ideal Experience and Qualities:

• Higher education or undergraduate;
• 2+ years experience in a similar position preferably with a Western company is a must;
• Previous experience with a non-profit company, foundation, government agency is highly appreciated;
• Fluent oral and written English. English is a working language of Skoltech;
• Excellent computer skills (MS Outlook, Word, Excel);
• Accuracy, speed and thoroughness of work, attention to details;
• Strong organizational skills; good communication and social skills;
• Responsible, service-minded, positive and team-oriented attitude;
• A “must” - Extraordinary problem solving abilities.

Conditions:

• Medical and life insurance (including dental, travel and accident insurance).
• Flexible start of the working day (as agreed with the manager).
• Social support system (including corporate psychologist consultations).
• Good transport accessibility (10 min. to metro stations Skolkovo, every 5-10 minutes transport from the metro stations Slavyansky Boulevard, Troparevo, Kutuzovskaya, Molodezhnaya and Solnechnaya).

Уважаемый соискатель, спасибо за интерес к вакансиям Сколтеха.

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