Business/Executive Assistant to CEO

Our parent company, andagon Holding, a German QA consultancy from Cologne, is seeking a reliable personality with a positive and creative can-do attitude for the position of a remote Business/Executive Assistant to the owner-CEO. Your task will vary from administrative to personal and we expect you to perform them in a well-organized manner.

This role is a great opportunity to dive deep into the German business culture and gain valuable experience working in a European IT company. You will work on various administrative tasks related to IT business development and business communication. Ultimately, you will contribute to business efficiency by providing timely support directly to the CEO and working as her trustworthy "right hand"

Location: remote

Working hours: Monday-Friday, 9-17 or 10-18 Berlin time

Requirements:

• At least 3 years of proven work experience on administrative positions (desirably as a Personal/Business/Executive Assistant, or similar role)
• Languages: German B2, English C1, Russian C1
• Excellent verbal and written communication skills
• Ability to define issues, collect data, establish facts, and draw valid conclusions, summarize only the most important information
• Familiarity with office services (Outlook, Microsoft Office, Notion, Asana, AI tools etc.)

• Stress resistance and getting things done approach

• Ability to multitask and prioritize daily workload
• Ability to keep track of multiple projects, provide “a helicopter view”

• Discretion, confidentiality, and diplomacy

• Patience, tact, and a keen eye for detail

• Sense of humor is essential

Nice to have:

• Ideally matching personality type: ISFJ / ESFJ / harmonious ISTJ

Responsibilities:

• Act as the point of contact among CEO, employees, clients, contractors, external partners
• Manage CEO’s dynamic and flexible calendar, set up internal and external meetings prioritizing them
• Help with planning personal tasks: medical checkouts, training & education, kids clubs, household chores, booking, etc.
• Control over timely and effective CEO’s participation in meetings, take short minutes/follow-ups
• Manage and prioritize information flow in a timely and accurate manner
• Coordinate task performance with other departments via E-Mails and Teams
• Act as an intermediary for clients, and contractors via E-Mails, Telegram, WhatsApp etc.
• Participate in meetings with clients and contractors on behalf of CEO
• Make travel and accommodation arrangements
• Preparing correspondence on the CEO’s behalf – emails, presentations, reports etc.
• Keep a track record of incoming inquiries on LinkedIn and answer them if necessary

We offer:

• An open, collaborative, dynamic and international culture
• Opportunity for personal and professional growth, supported by exciting challenges
• An environment free of bureaucracy and corporate constraints – a culture where your opinion is highly valued and appreciated
• Challenging but exciting tasks and all the needed tools to achieve them
• Opportunity to attend professional events financed by the company
• Training programs, conferences, and seminars (including international)
• Awesome colleagues and pleasant working atmosphere
• Network-style culture — easy communications and access to clients
• Corporate celebrations and fun activities, some of them unforgettable
• Possible international on-site visits
• Competitive salary

About the company: German IT company with 20 years of leadership in DACH region and internationalizing. We value each of our talents and give them maximum freedom regarding ideas and creativity which is the driving force of our Agile company. Our customers and users include private and public organizations, enterprises, and corporations from the energy, financial, IT, service, and other sectors.