We are a real estate development company building a hotel in Bali in Nuanu.
We are looking for a strong Business Assistant / Project Administrator who will serve as a key link between the founder, the team, clients, and contractors. This role is for someone who does more than simply carry out instructions — someone who can independently drive tasks forward and see them through to completion.
Key Responsibilities
1. Team and Project Coordination
- Track team tasks, deadlines, and commitments.
- Monitor progress and ensure tasks are carried through to completion.
- Find the right people, information, and solutions to address specific needs.
- Coordinate communication and collaboration between the team, clients, and contractors.
2. Client Relations and Contracts
- Communicate with a portfolio of clients and maintain strong professional relationships.
- Make amendments to client contracts, paying close attention to terms and wording.
- Identify legal inaccuracies, potential risks, and ambiguous or contentious clauses.
3. Contractor Management
- Find suitable contractors for specific tasks.
- Define requirements, assign tasks, and oversee the execution process.
- Take ownership of the entire outcome, from finding the right contractor to receiving the finished deliverable.
4. AI Tools and Process Optimization
- Use Claude and other AI tools in day-to-day work.
- Speed up information research, material preparation, and routine processes.
- Identify opportunities to automate tasks and improve operational efficiency.
Who We’re Looking For
We need a self-sufficient, mid-level professional who can work independently without constant supervision.
What Matters to Us
- Experience as a Business Assistant, Executive Assistant, Project Administrator, or in a similar role. Industry experience is not essential.
- Experience coordinating people, contractors, and multiple tasks simultaneously.
- Fluent working English: reading, written communication, and spoken English. It’s important that you actively use English in your work today.
- Confident use of AI tools, including Claude, with hands-on experience applying them to real work tasks.
- Strong written communication skills, accountability, independence, and excellent organizational skills.
- A good understanding of legal matters and a high level of attention to detail when working with contracts.
Growth Opportunities
This is not an assistant role with limited career prospects.
Strong performance can open up the following career path: Business Assistant → Operations Manager → Project Operations Director
Location: Bali, Nuanu
Work format: Hybrid
Employment type: Full-time, flexible schedule
Compensation: Negotiable based on experience and interview results
Ready to join the team? Submit your resume now