Personal Assistant to the CEO

We're looking for a Personal Assistant to the CEO of Aitarget: a self-driven, proactive person with an AI-first mindset who will take over organizational matters, and free up time for strategic decisions.

This is a role for someone who doesn't just follow instructions, but dives into the business, finds solutions independently, and constantly looks for ways to work faster and smarter.

Key Responsibilities

Business tasks (~60%)

• Partner communication: conduct correspondence in English and Russian, send follow-ups, maintain relationships and help move agreements forward
• Contact search: find the right people at target companies using professional databases, AI tools and open sources
• Research and analytics: research markets, companies and products using AI, verify information, structure findings in Notion and prepare clear conclusions
• Data work: collect information from company reports, systematize metrics, maintain spreadsheets and use AI to speed up analysis
• Meeting coordination: schedule multi-participant calls, align calendars and prepare meetings
• Meeting follow-up: use AI to prepare meeting notes, capture decisions and track next steps
• AI and automation: identify opportunities to optimize repetitive tasks, test new tools and implement simple automations in daily workflows

Personal support for the CEO (~40%)

• Organize travel: search for flights, book hotels, plan routes and logistics
• Book restaurants and meeting venues, help organize personal events
• Select, order and arrange delivery of gifts
• Handle everyday and administrative matters: arrange appointments and service bookings, coordinate with providers
• Assist with documents and dealings with banks and government bodies
• Organize the delivery and transfer of personal belongings and solve non-standard logistics tasks

Requirements

• AI-first mindset: you use AI daily, know how to prompt effectively, understand the capabilities and limits of different tools, and treat AI as a core part of your workflow, not just a text generator
• Hands-on experience with ChatGPT, Claude, Perplexity or similar tools for research, data analysis, document preparation and task automation
• Excellent English (C1/C2) for business correspondence and communication with partners; Russian (C1/C2)
• Independence and result-orientation: you dig into the task, find the solution and see it through to the end
• Initiative: you propose options, anticipate problems and find information on your own
• Confidentiality: you will work with the CEO's personal, financial and business information, and you follow data-protection rules, including when working with AI tools
• Polite persistence: you know how to follow up, get answers and move things forward without conflict or undue pressure
• Flexibility and responsiveness: you switch quickly between tasks and work effectively from both computer and phone
• Attention to detail and strong organization: you juggle parallel tasks and never miss details or deadlines
• Sound judgment: you verify information and AI outputs before relying on them

Nice to Have

• Experience as a personal or business assistant to an entrepreneur, CEO or senior executive
• Experience building AI automations with Make, Zapier, n8n or similar tools
• Experience with international communications and travel organization
• Confident use of Notion, Google Workspace and information search and processing tools
• Interest in business, operations and developing your own management skills

What We Offer

• Direct work with the CEO of Aitarget and an inside view of business management, strategic decisions and international partnerships
• Career growth: take on more business tasks over time, lead individual projects and potentially move into a management role within the company
• An AI-first environment: actively use modern AI tools, test new approaches and implement solutions that genuinely simplify work
• Varied tasks, high autonomy and plenty of space for initiative and your own ideas